Project Coordinator & Administration, Elko NV

Requirements:

 Key Responsibilities

 Administrative & Clerical Support

• Provide direct administrative support to the Fire Sprinkler Manager and field teams.
• Prepare, format, and distribute job documents, correspondence, and reports.
• Schedule meetings, coordinate travel, and maintain department calendars.
• Assist with creating and tracking purchase orders, invoices, and expense reports.
• Maintain organized digital and physical filing systems for project and service documentation.

Project Coordination Assistance

• Support project managers by compiling submittals, closeout documents, and any other documentation.
• Track project progress, material orders, and inspection schedules.
• Communicate with vendors, customers, and internal teams to gather or relay project information.
• Assist with updating job costing and work order information in company software.

Department Operations

• Monitor and maintain inventory of office and field supplies.
• Assist with onboarding new sprinkler department employees (uniforms, training).
• Track technician certifications, licenses, and training renewals.
• Support compliance and safety documentation requirements.

Communication & Customer Service

• Answer incoming department calls and emails professionally.
• Serve as a point of contact for customer inquiries, scheduling, and updates.
• Help ensure timely and accurate communication between office, field, and management.

 Qualifications

• 3+ years of administrative or office support experience (fire protection or construction industry preferred).
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy.
• Excellent organizational skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Experience with project management or service software (e.g., ServiceTrade, Vista, BuildOps, or similar) a plus.
• High attention to detail and accuracy.

Take the Next Step:
If you are motivated, skilled, and ready to join a growing regional company that values safety, quality, and career development,  apply today to join the State Fire team! 

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